Exhibit space rate examples

• $2,195 | 10 x 10 Inline Space (100 NSF). Calculation is $21.95 x 100.
• $2,395 | 10 x 10 Inline Space with Corners (100 NSF). Calculation is $2,195 + $200.
• $4,390 | 20 x 10 Inline Space (200 NSF). Calculation is $21.95 x 200.
• $4,590 | 20 x 10 Endcap Space (200 NSF). Calculation is $4,390 + $200.
• $6,580 | 20 x 20 Island (400 NSF). Calculation is $16.45 x 400.
• $9,870 | 20 x 30 Island (600 NSF). Calculation is $16.45 x 600.

ATTENTION: Here’s How to Order…

STEP #1: First purchase an exhibit space and/or sponsorship

Past event exhibitors (2024) were emailed a booking code from our Map Your Show order form to gain access to your pre-populated order form. If you did not receive that email, use our contact form or call Melissa Sklenar at (818) 416-2617.

To order Sponsorships, use our contact form or call Melissa Sklenar at (818) 416-2617.

STEP #2: Then purchase at least one “Exhibitor & Sponsor” attendee pass

A pass is required in order to confirm your space and/or sponsorship. REGISTER NOW

Exhibitor Quick Facts

CLICK HERE to view the 2025 Quick Facts.

Exhibit Hall floorplan: Exhibitor View

Our interactive “Exhibitor View” of the exhibit hall floorplan shows the current list of exhibitors and exhibit hall layout with additional functionality.

Exhibiting FAQ

See all the searchable FAQ articles for exhibiting at the conference, and other event questions.

Exhibit space rates include

• 6′ draped table,
• 2 chairs,
• wastebasket,
• identification sign,
• 8’ high pipe and drape back wall and 3’ high pipe and drape side rail (black),
• listing on the conference mobile app, and
• non-expiring 30% discount on select Exhibitor/Sponsor passes (does not include edu/gov/nonprofits, student, or tour passes).

NOTE: Exhibit space fees do NOT include attendee passes, which must be purchased separately for every person occupying your exhibit space.

Exhibitor Kit/Manual

Carpet, electricity, phone lines, A/V equipment, additional furniture, labor and materials handling, and other needs are available at an additional charge through Fern Expo and the Oregon Convention Center via the Exhibitor Kit.

CLICK HERE to access a support article with instructions for receiving the kit/manual.

Exhibitor contract

All exhibitors sign and date the contract when purchasing their exhibit space on the Map Your Show order form.

Advertising and Sponsorship Opportunities

CLICK HERE to access our support article with links to the various opportunities.

Exhibit Hall schedule

MONDAY, MARCH 24

• 1:00 PM– 7:00 PM | Exhibitor Move-In

TUESDAY, MARCH 25

• 8:00 AM– 3:30 PM | Exhibitor Move-In
• 4:00 PM – 6:00 PM | Exhibit Hall Hours

WEDNESDAY, MARCH 26

• 9:15 AM – 5:30 PM | Exhibit Hall Hours

THURSDAY, MARCH 27

• 9:15 – 2:00 PM | Exhibit Hall Hours
• 2:00 PM – 10:00 pm | Exhibitor Move-Out

Exhibit display height limits

Linear/in-line spaces are generally 10 feet (3.05 meters) deep and arranged in a straight line with neighboring booths. Regardless of the number of linear booths utilized, display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 10 feet (3.05 meters) is allowed only in the rear half of the booth space, with a 4 foot (1.22 meters) height restriction imposed on all materials in the remaining space forward to the aisle.

Peninsulas or Split Island spaces are open on three sides and share a common back wall of standard 8 feet (2.44 meters) drape with another booth. The entire cubic content of this booth may be used, up to the maximum allowable height allowance of 12 feet (3.66 meters), including signage.

NOTE: Because the pipe and drape behind all Linear/in-line and Peninsula or Split Island spaces is 8 feet tall (2.44 meters), any display that exceeds this height and is visible from the aisle or adjoining exhibits must be made presentable by the Exhibitor. The back and sides of a display that exceeds the height of the pipe and drape must be attractive and finished and not have any company branding so as to not infringe on any exhibitor in adjoining spaces.

Island spaces can be any size booth that is exposed to aisles on all four sides. The entire cubic content of the space may be used up to the maximum allowable height of 18 feet (5.49 meters), including signage.

EXCEPTIONS: Height exceptions can be made for major sponsors and others on a case-by-case basis. CLICK HERE to submit a support ticket to consult with show management.

Displays not satisfactory in the opinion of Management shall be made presentable at the Exhibitor’s expense.

All displays, no matter the height, must meet our Safety, Fire, Environment, and Health policies outlined below, and be deemed safe by Management, OCC, Fern Expo, and/or any other governing body deemed appropriate by Management.

Overhead hanging signs

Hanging signs are allowed for spaces that are 400 net square feet or larger. The bottom of the sign must be no higher than 20 feet (6.09 meters) from the ground, measured from the floor to the bottom of the sign, and the top of the sign can be no higher than 24 feet (5.49 meters) from the ground, measured from the floor to the top of the sign. All signs and banners must be a minimum of double-sided and ideally viewed from at least three sides. Hanging signs must hang over your purchased exhibit space and are not allowed to exceed the outline of your space, and are not allowed to hang over another exhibitor’s space or over the public aisle space. You may order hanging signs (graphics and rigging) in the Exhibitor Kit.

Exhibit Hall ceiling height and floor weight restrictions

Ceiling height is 30 feet (9.1 meters) tall. The Exhibit Hall floors are rated for 365 lbs (166 kilograms) per square foot (.093 square meter).

Move in and move out

Fern Expo and the Oregon Convention Center needs set up plans from any exhibitor with displays over 3,000 pounds (1,361 kilograms). Exhibitors are allowed to set up their own booth display, but are not allowed to do any rigging or use their own forklift. Equipment and labor may be ordered in the Exhibitor Kit, or at the showsite service desk. If Exhibitors want a third party other than Fern Expo to help with set up and/or teardown of their booth, they must complete and submit the Exhibitor Appointed Contractor Approval Form included in the Exhibitor Kit at least forty-five (45) days prior to the Event’s Exhibitor move-in date and at that time also provide to Trifecta Collective: (i) a written statement setting forth the identity and intended use of the EAC, and (ii) a certificate of insurance coverage which has named Fern Expo and Trifecta Collective as additional insureds on the EAC’s policies.

Move in schedule:

• Monday, March 24: 1:00 PM – 7:00 PM
• Tuesday, March 25: 8:00 AM – 3:30 PM

A Welcome Reception will take place in the Exhibit Hall starting at 4:00 PM Pacific on Tuesday, so Exhibitors must be set up and ready by 2:00 PM Pacific on that day.

Move out schedule:

• Thursday, March 27: 2:00 PM – 10:00 PM

Exhibitors are not allowed to begin tearing down or moving out before 3:30 PM on Thursday, March 27. Move-outs or tear downs before 3:30 PM on Thursday, March 27, may result in fees and/or Management no longer allowing the offending company to exhibit at the International Mass Timber Conference in future years. Exhibit space must be completely cleaned and exhibits cleared from the OCC by 10:00 PM Pacific on Thursday, March 27, 2025.

Signs, displays, and decorations

The Oregon Convention Center Sustainability Guide for Exhibitors states that foam core signage is banned, unless it is designed to be reused and/or the decorator brings it in and out. All signs, displays or decorations are subject to conference staff and Oregon Convention Center approval. No signs, banners, displays or exhibits will be permitted in the public areas of the Convention Center without prior conference staff or hotel approval. All decorations must meet approval of the Fire Department. Flammable substances are not permitted in the building or anywhere on the Oregon Convention Center’s premises. The Convention Center will not permit the affixing of anything to the walls, floors or ceiling with nails, staples, adhesives or any other substance without prior conference staff and Convention Center approval. See the Exhibitor Contract for complete rules and regulations.

Materials sent in advance

If Exhibitor needs to ship displays and other materials in advance, please see the Exhibitor Kit for more information on shipping to the Fern Expo & Events warehouse.

Unloading displays you haul to the Oregon Convention Center

If you’re bringing your display with you by car, truck, or trailer, and have a lot to unload, please see the Convention Center’s staging, loading, and unloading guidelines.

Drive traffic to your booth

Invest in a sponsorship opportunity (or several) and drive traffic to your exhibit display and to your calls to action. There are many investment opportunities to fit a wide variety of marketing budgets. Learn more.