Frequently Asked Questions
General Information

Call Julie Parmley at (406) 540-2430 or use our contact form.

April 12–14, 2022. Portland, Oregon, USA. The 2022 conference is a hybrid event (in-person and virtual).

Tuesday, April 12:

Wednesday, April 13:

  • 6:30 am — 8:00 am: Breakfast
  • 8:00 am – 5:00 pm: Presentations and Exhibit Hall
  • 5:00 pm – 7:00 pm: Happy Hour Reception in Exhibit Hall

Thursday, April 14:

  • 6:30 am — 8:00 am: Breakfast
  • 8:00 am — 5:00 pm: Presentations and Exhibit Hall

All attendees must agree to and abide by the official Event Policies.

Attendees may not photograph, record, or videotape any portion of the conference educational presentations. Working members of the press and/or approved professional photographers and videographers must check-in at registration.

Show Management or its authorized representatives may take photographs and/or videotape at the conference. Exhibitors and attendees grant to Show Management and its authorized representatives the absolute right and permission to use their likeness, voice, content of any interview, image and/or photograph in any manner or media. See the Event Policies for more information.

Yes it is. We feed you well so that you can concentrate on creating your next deal and making your next big connection.

In addition to bottomless Portland Roasting coffee and organic Choice teas throughout each of Wednesday and Thursday, and treats at the afternoon breaks, here’s what you can expect…

TUESDAY, APRIL 12

  • Tour attendees and exhibitors enjoy Voodoo Doughnuts and hot coffee/tea in the morning.
  • Welcome Reception includes complimentary hors d’oeuvres and no-host bar.

WEDNESDAY, APRIL 13

  • Breakfast menu announced soon.
  • Lunch menu announced soon.
  • Happy Hour Reception includes complimentary hors d’oeuvres and no-host bar.

THURSDAY, APRIL 14

  • Breakfast menu announced soon.
  • Lunch menu announced soon.

Gluten-free, vegetarian, and vegan alternatives will be available to those who select those options when registering for their pass(es).

We publish a conference newsletter (typically goes out each Monday) that details important deadlines, early bird discounts, agenda updates and changes, new speaker announcements, and much more. Sign up today.

COVID-19

At time of writing, these are the primary COVID-19 safety protocols in place at the Oregon Convention Center (subject to change) and required for admittance to the Mass Timber Conference:

  • Proof of full vaccination or a negative COVID-19 PCR or rapid test result within 72 hours of the first day of the conference for people 12 years of age or older. (See below for more information on accepted proof.)
  • Masks must be worn while indoors except when actively eating or drinking, and also outdoors if physical distancing is not possible. Scroll below to learn more about the Oregon Administrative Rule requiring masks, and accepted face masks.

NOTE: All COVID-19 admittance requirements are subject to change at any time. The conference abides by all federal and state laws, rules, and mandates.

The following are acceptable as proof of vaccination:

  • A CDC-issued vaccination card including the name of the person vaccinated, the type of vaccination provided, and the date that the last dose was administered.
  • A digital photo of a CDC-issued vaccination card stored on a phone or electronic device.
  • A printed photo of a CDC-issued vaccination card.

The following are acceptable as proof of a negative COVID-19 test:

  • A digital photo of negative COVID-19 test results that includes the name of the guest.
  • A printed photo of negative COVID-19 test results that includes the name of the guest.

NOTE: All COVID-19 admittance requirements are subject to change at any time. The conference abides by all federal and state laws, rules, and mandates.

No, you only need to show your proof of vaccination or negative test once when you first check in to the conference at the registration desk.

The Oregon Administrative Rule that went into effect August 27, 2021, states that masks, face coverings, or face shields are required in all indoor spaces, except when actively drinking or eating. Masks are also required in most public outdoor settings—regardless of vaccination status—where physical distancing is not possible.

Oregon Health Authority recommends wearing a face covering or mask instead of a face shield, except in limited situations when a face shield by itself is appropriate, such as talking to someone who is deaf or hard of hearing and needs to read lips to communicate.

Learn more about Oregon’s mask recommendations and requirements.

NOTE: All COVID-19 admittance requirements are subject to change at any time. The conference abides by all federal and state laws, rules, and mandates.

Oregon has one of the highest rates of fully vaccinated in the U.S. In Multnomah County where Portland sits, 80% of the eligible population is fully vaccinated (at time of writing).

Many restaurants, bars, theaters, and other establishments in Portland require proof of vaccination or negative PCR test in order to enter. This further increases safety throughout the city.

View the Centers for Disease Control’s latest findings on vaccinations, COVID infections, and more.

Registration

No. We have your registration information at the Registration desk (located in front of Hall B in the Oregon Convention Center). Sharing passes is not allowed and your name must match the name listed in the registration. Show Management may check your ID in order to verify identity.

Yes. You must have your name badge on you at all times.

We will not reprint name badges except for very limited circumstances such as a misspelled name, incorrect job title, etc. Leaving your name badge in your hotel room does not qualify for a reprint of the name badge. Your name badge is your ticket to access the conference, so you must have it with you at all times.

You will receive your hard copy mass timber report when you check in for the event at the registration desk. The PDF will be emailed to all registered attendees on April 12, 2022.

Attendees may update, transfer, and cancel their registration(s) at any time via the “modify” link in the confirmation email sent to each individual attendee. If you need help, please use our contact form or call Julie Parmley at +1 (406) 540-2430.

If the Event moves to virtual-only, then all attendee passes, exhibit spaces, and sponsorships will be automatically rolled into the virtual event. Attendees may revise, cancel, and/or refund their passes per the refund policy, below.

Attendees

  • Cancel your pass(es) at any time through March 29, 2022. To cancel, click the “modify/cancel” link in the confirmation email sent to each individual attendee and follow the steps on your account page. There are no refunds for attendee passes after March 29, 2022.
  • If the Event moves to virtual-only after the attendee pass cancellation deadline of March 29, 2022 and an attendee does NOT want to attend the virtual-only Event, then the attendee will receive a credit for their pass(es) toward attendee passes for the following year’s Event.
  • There is a refund service fee of $30 for each Full pass, $15 for Edu/Gov/NGO and 1-Day passes, and $5 for Student passes.

Exhibitors

  • Cancel your exhibit space(s) at any time through January 31, 2022. The refund fee for exhibit spaces is $200. To cancel, click the “modify/cancel” link in the confirmation email sent to each individual attendee and follow the steps on your account page. There are no refunds on exhibit spaces after January 31, 2022.
  • If the Event moves to virtual only, then Exhibitor’s exhibit space will be automatically rolled into the virtual exhibit hall and Exhibitor will receive a credit for the difference between the amount that Exhibitor paid for the exhibit space minus $1,000 that can be used for attendee passes for the current year or toward an exhibit space and attendee passes the next year.
  • If the Event moves to virtual only after the cancellation deadline of January 31, 2022 and Exhibitor does NOT want to participate as an exhibitor in the virtual Event, then Exhibitor will receive a credit for the exhibit space fee that can be used for attendee passes for the current year or toward an exhibit space and attendee passes the next year.

Sponsorships

  • Sponsorships may be refunded if canceled by December 31, 2021 and will be charged a refund service fee of 10%. There are no refunds for sponsorships after December 31, 2021. Specific terms for scenarios involving a possible move to virtual-only are detailed in individual sponsor contracts.

All other refunded items are charged approximately 3% per item.

Yes. Purchase 3 or more passes per company and get 10% off each pass (on select passes), but only when all passes are purchased on the same order. All group registrants must work for the same company. Event staff may further verify the identity and employment status of any registrant before authorizing the order.

Follow these instructions for adding group members.

  • Launch of ticket sales – January 19, 2022 = 30% off select passes
  • January 20, 2022 – March 16, 2022 = 20% off select passes
  • March 17, 2022 – through the end of conference = full price

No, the name on the registration and the attendee’s name must match. Sharing passes is not allowed.

Yes. Attendees may update, transfer, and cancel their registration(s) at any time via the link in the confirmation email sent to each individual attendee. Sharing passes is not allowed.

All attendees must abide by the official Event Policies.

Agenda

No, we do not.

Yes, more information will be available fall 2021.

Presentations at the in-person event are not recorded. However, the virtual event presentations are recorded and available for viewing for 90 days after the event ends. Registrants can use the same log in link throughout the 90 day period (the log in link will be sent via email on March 23 and titled “Access the Virtual Event”).

Exhibit
  • 6′ draped table,
  • 2 chairs,
  • wastebasket,
  • identification sign,
  • 8’ high pipe and drape back wall and 3’ high pipe and drape side rail,
  • free listing on the Exhibit Hall floorplan,
  • free listing on the conference mobile app, and
  • non-expiring 30% discount on attendee passes for employees of your company (the discount does not apply to the full pass for edu/gov/nonprofits or the student pass, or tour passes).
  • A custom “virtual booth” where you can post a company description, list sales contacts, link to your websites & social, and upload your company literature for attendees to browse and download at will.

Exhibit space fees do NOT include attendee passes, which must be purchased separately for every person attending the conference and occupying your exhibit space.

No, sharing of spaces is not allowed.

Cancellations made through January 31, 2022 will be subject to a $200 cancellation fee. The exhibitor’s fee will not be refunded after January 31, 2022. In the event of cancellation, Management has the right to use the space for its own convenience, including selling the space to another Exhibitor, without rebate or allowance to the canceled Exhibitor.

If the Event moves to virtual only, then Exhibitor’s exhibit space will be automatically rolled into the virtual exhibit hall and Exhibitor will receive a credit for the difference between the amount that Exhibitor paid for the exhibit space minus $1,000 that can be used for attendee passes for the current year or toward a booth and attendee passes the next year.

If the Event moves to virtual only after the cancellation deadline of January 31, 2022 and Exhibitor does not want to participate as an exhibitor in the virtual event, then Exhibitor will receive a credit for the exhibit space fee that can be used for attendee passes for the current year or toward a booth and attendee passes the next year.

All exhibitors must agree to the Exhibitor Contract and do this via a checkbox acknowledgement when registering for an exhibit space. You can access it here.

Carpet, electricity, phone lines, A/V equipment, additional furniture, labor and materials handling, and other needs are available at an additional charge through Fern Expo and the Oregon Convention Center via the Exhibitor Kit (available early January 2022).

If Exhibitor needs to ship displays and other materials in advance, please see the Exhibitor Kit (available first of January) for more information on shipping to the Fern Expo warehouse.

While the Exhibit Hall is open all day and exhibitors and attendees are free to come and go as they please, most attendees are in the educational sessions across from the Exhibit Hall when not at meals or breaks. Here is the schedule for Exhibit Hall open times and for when the bulk of attendees are in the Exhibit Hall…

Tuesday, April 12:

Wednesday, April 13:

  • 9:00 am — Exhibit Hall opens to attendees (exhibitors may access starting at 7:00 am)
  • 9:15 am – 10:30 am — Morning break
  • 12:00 pm – 1:15 pm — Lunch
  • 2:45 pm – 3:30 pm — Afternoon break
  • 5:00 pm – 7:00 pm — Happy Hour Reception

Thursday, April 14:

  • 9:00 am — Exhibit Hall opens to attendees (exhibitors may access starting at 7:00 am)
  • 9:15 am – 10:30 am — Morning break
  • 12:00 pm – 1:15 pm — Lunch
  • 2:45 pm – 3:30 pm — Afternoon break
  • 5:00 pm — Exhibit Hall closes to attendees

Fern Expo and the Oregon Convention Center needs set up plans from any exhibitor with displays over 3,000 pounds. Exhibitors are allowed to set up their own booth display, but are not allowed to do any rigging or use their own forklift. Equipment and labor may be ordered in the Exhibitor Kit, or at the showsite service desk. If exhibitors want a third party other than Fern Expo to help with set up of their booth, they must complete and submit the Exhibitor Appointed Contractor Approval Form included in the Exhibitor Kit (available first of January).

Move in schedule:

  • Monday, April 11: 1:00 pm – 7:00 pm
  • Tuesday, April 12: 8:00 am – 4:30 pm

A Welcome Reception will take place in the Exhibit Hall starting at 5:30 pm Pacific on Tuesday, so Exhibitors must be set up and ready by this time.

Move out schedule:

  • Thursday, April 14: 5:00 pm – 10:00 pm

Exhibit space must be completely cleaned and exhibits cleared from the Convention Center by 10:00 pm Pacific.

If you’re bringing your display with you by car, truck, or trailer, and have a lot to unload, please see the Convention Center’s staging, loading, and unloading guidelines. Fern Expo and the Oregon Convention Center needs set up plans from any exhibitor with displays over 3,000 pounds. Exhibitors are allowed to set up their own booth display, but are not allowed to do any rigging or use their own forklift. Equipment and labor may be ordered in the Exhibitor Kit, or at the showsite service desk. If exhibitors want a third party other than Fern Expo to help set up their booth, they must complete and submit the Exhibitor Appointed Contractor Approval Form included in the Exhibitor Kit (available first of January).

The maximum height for 10×10 and 20×10 exhibit displays is 8 feet (2.4 meters) tall. The maximum height for 20×20 peninsula or island displays is 12 feet (3.7 meters), unless otherwise approved by Management in writing. All displays, no matter the height, must meet our Safety, Fire, Environment, and Health policies outlined below, and be deemed safe by Management, OCC, Fern Expo, and/or any other governing body deemed appropriate by Management.

Ceiling height is 30 feet (9.1 meters) tall. The Exhibit Hall floors are rated for 350 lbs (.45 kilograms) per square foot (.093 square meter).

The Oregon Convention Center Sustainability Guide for Exhibitors states that foam core signage is banned, unless it is designed to be reused and/or the decorator brings it in and out. All signs, displays or decorations are subject to conference staff and Oregon Convention Center approval. No signs, banners, displays or exhibits permitted in public areas of the Convention Center without prior conference staff or hotel approval. All decorations must meet approval of the Fire Department. Flammable substances are not permitted in the building or anywhere on Oregon Convention Center’s premises. The Convention Center will not permit affixing anything to the walls, floors, or ceiling with nails, staples, adhesives, or any other substance without prior conference staff and Convention Center approval. See the Exhibitor Contract for complete rules and regulations.

Poster Presentations

February 9, 2022.

University and college students only. However, representatives of other efforts tied to higher education projects and research are considered on a case-by-case basis.

The maximum size for posters is 3 foot or .91 meter (width) by 4 foot or 1.2 meter (height). Please make sure your poster is in portrait orientation.

Text size should be no smaller than 18 pt. and that text should be readable from a 6 foot (1.8 meter) distance. Please try to use sans serif fonts such as Arial, as these are easier to read at a distance.

Poster display board space, and supply of push pins for the poster boards.

An attendee pass is NOT included but is required for admission to the event. You must purchase a student attendee pass. We have discounted student passes to only $115 (over 85% off the full rate) and these passes include most meals for the 2-day conference.

Hotels & Travel

Yes, you can see that here.

The two official event hotels are…

  • Hotel Eastlund
  • Hyatt Regency Portland at the Oregon Convention Center

Learn more

  • Hotel Eastlund is March 11, 2022, or until full.
  • Hyatt Regency is March 21, 2022, or until full.

Book a room now

Speakers

Submit your presentation ideas via our Call for Speakers, which goes out fall 2021.

Sponsorships

Follow the link for a list of available sponsorships. If you have questions or wish to propose a sponsorship not listed, please use our contact form or call Arnie Didier at +1 (406) 544-1552.

You may use our contact form, or call Arnie Didier at +1 (406) 544-1552.

Tours

See the Tours page for updated information.

All tours involve at least one stop at an active construction site. Attendees must wear long pants and sturdy, close-toed shoes such as hiking or work boots. Anyone wearing short pants, skirts, dresses, raised heels, tennis shoes, open toed shoes or other attire not appropriate for an active construction site may be excluded from certain stops. Additional required protective equipment provided by conference organizers.

All tour attendees must ride on the provided buses. No riding to and from tour stops in separate vehicles is allowed.

The Tours are Tuesday, April 12 from 7:00 am – 5:00 pm. The check-in and start times for each of the tours will vary and all participants will be notified as details come available.

Workshops

WoodWorks is proud to introduce a new pre-conference workshop on Tuesday, April 12, 2022, from 12:45 pm – 5:00 pm.

A Mass Timber Clinic: Introducing and Mastering Design Topics is geared toward helping architects and engineers get a full systems understanding of the unique design considerations associated with mass timber structures. Intended for those new to mass timber design, or those looking to refresh their design knowledge, this pre-conference workshop will take a step-by-step approach to the practical design and engineering aspects of mass timber buildings. Learn more.

Workshop tickets are $125 and in addition to the attendee pass required for all conference participants.

Purchase a workshop ticket on pg. 3 of the registration form.

No, you must choose one or the other since they occur simultaneously on the same day.