Forest Business Network and WoodWorks-Wood Products Council.
Attendees may not photograph, record, or videotape any portion of the conference educational presentations. Working members of the press and/or approved professional photographers and videographers must check-in at registration.
Show Management or its authorized representatives may take photographs and/or videotape at the conference. Exhibitors and attendees grant to Show Management and its authorized representatives the absolute right and permission to use their likeness, voice, content of any interview, image and/or photograph in any manner or media. See the Event Policies for more information.
We publish a conference newsletter (typically goes out each Monday) that details important deadlines, early bird discounts, agenda updates and changes, new speaker announcements, and much more. Sign up today.
No. We have your registration information at the Registration desk (located in front of Hall B in the Oregon Convention Center). Sharing passes is not allowed and your name must match the name listed in the registration. Show Management may check your ID in order to verify identity.
Yes. You must have your name badge on you at all times.
We will not reprint name badges except for very limited circumstances such as a misspelled name, incorrect job title, etc. Leaving your name badge in your hotel room does not qualify for a reprint of the name badge. Your name badge is your ticket to access the conference, so you must have it with you at all times.
You will receive your hard copy mass timber report when you check in for the event at the registration desk. The PDF will be emailed to all registered attendees on April 12, 2022.
Attendees may update, transfer, and cancel their registration(s) at any time via the “modify” link in the confirmation email sent to each individual attendee. If you need help, please use our contact form or call Julie Parmley at +1 (406) 540-2430.
If the Event moves to virtual-only, then all attendee passes, exhibit spaces, and sponsorships will be automatically rolled into the virtual event. Attendees may revise, cancel, and/or refund their passes per the refund policy, below.
Cancel your pass(es) at any time through March 29, 2022. To cancel, click the “modify/cancel” link in the confirmation email sent to each individual attendee and follow the steps on your account page. There are no refunds for attendee passes after March 29, 2022.
If the Event moves to virtual-only after the attendee pass cancellation deadline of March 29, 2022 and an attendee does NOT want to attend the virtual-only Event, then the attendee will receive a credit for their pass(es) toward attendee passes for the following year’s Event.
There is a refund service fee of $30 for each Full pass, $15 for Edu/Gov/NGO and 1-Day passes, and $5 for Student passes.
Cancel your exhibit space(s) at any time through January 31, 2022. The refund fee for exhibit spaces is $200. To cancel, click the “modify/cancel” link in the confirmation email sent to each individual attendee and follow the steps on your account page. There are no refunds on exhibit spaces after January 31, 2022.
If the Event moves to virtual only, then Exhibitor’s exhibit space will be automatically rolled into the virtual exhibit hall and Exhibitor will receive a credit for the difference between the amount that Exhibitor paid for the exhibit space minus $1,000 that can be used for attendee passes for the current year or toward an exhibit space and attendee passes the next year.
If the Event moves to virtual only after the cancellation deadline of January 31, 2022 and Exhibitor does NOT want to participate as an exhibitor in the virtual Event, then Exhibitor will receive a credit for the exhibit space fee that can be used for attendee passes for the current year or toward an exhibit space and attendee passes the next year.
Sponsorships may be refunded if canceled by December 31, 2021 and will be charged a refund service fee of 10%. There are no refunds for sponsorships after December 31, 2021. Specific terms for scenarios involving a possible move to virtual-only are detailed in individual sponsor contracts.
All other refunded items are charged approximately 3% per item.
Yes. Purchase 3 or more passes per company and get 10% off each pass (on select passes only when all passes are ordered at once). All group registrants must work for the same company. Event staff may further verify the identity and employment status of any registrant before authorizing the order.
Launch of ticket sales – January 19, 2022 = 30% off select passes
January 20, 2022 – March 16, 2022 = 20% off select passes
March 17, 2022 – through the end of conference = full price
No, the name on the registration and the attendee’s name must match. Sharing passes is not allowed.
Yes. Attendees may update, transfer, and cancel their registration(s) at any time via the link in the confirmation email sent to each individual attendee. Sharing passes is not allowed.
Yes, more information will be available fall 2021.
Presentations at the in-person event are not recorded. However, the virtual event presentations are recorded and available for viewing for 90 days after the event ends. Registrants can use the same log in link throughout the 90 day period (the log in link will be sent via email on March 23 and titled “Access the Virtual Event”).
6′ draped table,
8’ high pipe and drape back wall and 3’ high pipe and drape side rail,
non-expiring 30% discount on attendee passes for employees of your company (the discount does not apply to the full pass for edu/gov/nonprofits or the student pass, or tour passes).
A custom “virtual booth” where you can post a company description, list sales contacts, link to your websites & social, and upload your company literature for attendees to browse and download at will.
Exhibit space fees do NOT include attendee passes, which must be purchased separately for every person attending the conference and occupying your exhibit space.
No, sharing of spaces is not allowed.
Cancellations made through January 31, 2022 will be subject to a $200 cancellation fee. The exhibitor’s fee will not be refunded after January 31, 2022. In the event of cancellation, Management has the right to use the space for its own convenience, including selling the space to another Exhibitor, without rebate or allowance to the canceled Exhibitor.
If the Event moves to virtual only, then Exhibitor’s exhibit space will be automatically rolled into the virtual exhibit hall and Exhibitor will receive a credit for the difference between the amount that Exhibitor paid for the exhibit space minus $1,000 that can be used for attendee passes for the current year or toward a booth and attendee passes the next year.
If the Event moves to virtual only after the cancellation deadline of January 31, 2022 and Exhibitor does not want to participate as an exhibitor in the virtual event, then Exhibitor will receive a credit for the exhibit space fee that can be used for attendee passes for the current year or toward a booth and attendee passes the next year.
All exhibitors must agree to the Exhibitor Contract and do this via a checkbox acknowledgement when registering for an exhibit space. You can access it here.
Carpet, electricity, phone lines, A/V equipment, additional furniture, labor and materials handling, and other needs are available at an additional charge through Fern Expo and the Oregon Convention Center via the Exhibitor Kit (available early January 2022).
If Exhibitor needs to ship displays and other materials in advance, please see the Exhibitor Kit (available first of January) for more information on shipping to the Fern Expo warehouse.
While the Exhibit Hall is open all day and exhibitors and attendees are free to come and go as they please, most attendees are in the educational sessions across from the Exhibit Hall when not at meals or breaks. Here is the schedule for Exhibit Hall open times and for when the bulk of attendees are in the Exhibit Hall…
9:00 am — Exhibit Hall opens to attendees (exhibitors may access starting at 7:00 am)
9:15 am – 10:30 am — Morning break
12:00 pm – 1:15 pm — Lunch
2:45 pm – 3:30 pm — Afternoon break
5:00 pm — Exhibit Hall closes to attendees
Fern Expo and the Oregon Convention Center needs set up plans from any exhibitor with displays over 3,000 pounds. Exhibitors are allowed to set up their own booth display, but are not allowed to do any rigging or use their own forklift. Equipment and labor may be ordered in the Exhibitor Kit, or at the showsite service desk. If exhibitors want a third party other than Fern Expo to help with set up of their booth, they must complete and submit the Exhibitor Appointed Contractor Approval Form included in the Exhibitor Kit (available first of January).
Move in schedule:
Monday, April 11: 1:00 pm – 7:00 pm
Tuesday, April 12: 8:00 am – 4:30 pm
A Welcome Reception will take place in the Exhibit Hall starting at 5:30 pm Pacific on Tuesday, so Exhibitors must be set up and ready by this time.
Move out schedule:
Thursday, April 14: 5:00 pm – 10:00 pm
Exhibit space must be completely cleaned and exhibits cleared from the Convention Center by 10:00 pm Pacific.
If you’re bringing your display with you by car, truck, or trailer, and have a lot to unload, please see the Convention Center’s staging, loading, and unloading guidelines. Fern Expo and the Oregon Convention Center needs set up plans from any exhibitor with displays over 3,000 pounds. Exhibitors are allowed to set up their own booth display, but are not allowed to do any rigging or use their own forklift. Equipment and labor may be ordered in the Exhibitor Kit, or at the showsite service desk. If exhibitors want a third party other than Fern Expo to help set up their booth, they must complete and submit the Exhibitor Appointed Contractor Approval Form included in the Exhibitor Kit (available first of January).
Ceiling height is 30 feet (9.1 meters) tall. The Exhibit Hall floors are rated for 350 lbs (.45 kilograms) per square foot (.093 square meter).
The Oregon Convention Center Sustainability Guide for Exhibitors states that foam core signage is banned, unless it is designed to be reused and/or the decorator brings it in and out. All signs, displays or decorations are subject to conference staff and Oregon Convention Center approval. No signs, banners, displays or exhibits permitted in public areas of the Convention Center without prior conference staff or hotel approval. All decorations must meet approval of the Fire Department. Flammable substances are not permitted in the building or anywhere on Oregon Convention Center’s premises. The Convention Center will not permit affixing anything to the walls, floors, or ceiling with nails, staples, adhesives, or any other substance without prior conference staff and Convention Center approval. See the Exhibitor Contract for complete rules and regulations.
University and college students only. However, representatives of other efforts tied to higher education projects and research are considered on a case-by-case basis.
The maximum size for posters is 3 foot or .91 meter (width) by 4 foot or 1.2 meter (height). Please make sure your poster is in portrait orientation.
Text size should be no smaller than 18 pt. and that text should be readable from a 6 foot (1.8 meter) distance. Please try to use sans serif fonts such as Arial, as these are easier to read at a distance.
Poster display board space, and supply of push pins for the poster boards.
An attendee pass is NOT included but is required for admission to the event. You must purchase a student attendee pass. We have discounted student passes to only $115 (over 85% off the full rate) and these passes include most meals for the 2-day conference.
All tours involve at least one stop at an active construction site. Attendees must wear long pants and sturdy, close-toed shoes such as hiking or work boots. Anyone wearing short pants, skirts, dresses, raised heels, tennis shoes, open toed shoes or other attire not appropriate for an active construction site may be excluded from certain stops. Additional required protective equipment provided by conference organizers.
All tour attendees must ride on the provided buses. No riding to and from tour stops in separate vehicles is allowed.
The Tours are Tuesday, April 12 from 7:00 am – 5:00 pm. The check-in and start times for each of the tours will vary and all participants will be notified as details come available.