Exhibit Info

Explode lead generation and brand awareness with an exhibit space at the premier, global conference for cross-laminated and other mass timber manufacturing and construction

Expected attendees

City planners
Real estate developers
Construction companies
Mass timber manufacturers
Equipment manufacturers
Fire officials
Equipment suppliers
Fastener manufacturers
Fastener suppliers
Economic developers
Environmental NGOs
State and federal agencies
Land managers
Code officials


Exhibit Space Rates

Exhibit Space Rates


10′ wide x 10′ deep inline space.


10′ wide x 10′ deep corner space.


20′ wide x 10′ deep space.


20′ wide x 20′ deep peninsula space (aisle endcap).


20′ wide x 20′ deep island space.

Register Now
Mass Timber Conference Exhibit

IMPORTANT: Exhibit space fees do NOT include attendee passes, which must be purchased separately.

This is a typical educational conference where many of the attendees and exhibitors attend the education panels while they are in session. Most meals, and all breaks and receptions, are held in and around the Exhibit Hall in order to drive more attendees past your exhibit space.

Exhibit spaces are sold on a first-come, first-served, space and location available basis. Companies must be manufacturers, distributors, or providers of services relevant to mass timber manufacturing and construction. Event management has sole discretion to determine if a prospective exhibitor is eligible to participate in the event.

Exhibit Hall floorplan

Our interactive Exhibit Hall floorplan shows the current list of exhibitors and the complete layout of the Exhibit Hall.

Exhibit space rates include

  • 6′ draped table,
  • 2 chairs,
  • wastebasket,
  • identification sign,
  • 8’ high pipe and drape back wall and 3’ high pipe and drape side rail (black),
  • free premium listing on the Exhibit Hall interactive floorplan,
  • free listing on the conference mobile app, and
  • non-expiring 30% discount on exhibitor attendee passes for employees of your company (the discount does not apply to the full passes for edu/gov/nonprofits or students).

NOTE: Exhibit space fees do NOT include attendee passes, which must be purchased separately for every person occupying your exhibit space.

Exhibitor kit

Carpet, electricity, phone lines, A/V equipment, additional furniture, labor and materials handling, and other needs are available at an additional charge through Fern Expo and the Oregon Convention Center via the Exhibitor Kit (available early January 2020).

Exhibitor contract

All exhibitors must agree to the Exhibitor Contract and do this via a checkbox acknowledgement when registering for an exhibit space.

NEW for 2020: LeadCapture tools

Exhibitors may purchase either of the following lead capture tools directly from the event registration form

  • LeadCapture: Bring Your Own Device License: Your booth staff downloads the Cvent LeadCapture app on their own devices in order to scan leads, providing an easy way to capture, qualify, and rate leads onsite. Add custom questions so you’re collecting information most important to your business. Export leads on-demand, import directly into your CRM, and quickly prioritize the best leads for your sales teams for more relevant and effective follow-up. Have a clearer understanding of the ROI of your participation at the event.
  • LeadCapture: Device Rental and Licenses: Offers the same benefits and features of the above license. However, instead of bringing your own device you rent Cvent’s lead scanning devices (which they ship to the event ready to go).

Official Exhibit Hall hours

While the Exhibit Hall is open all day and exhibitors and attendees are free to come and go as they please, most attendees are in the educational sessions across from the Exhibit Hall when not at meals or breaks. Here is the schedule for Exhibit Hall open times and for when the bulk of attendees are in the Exhibit Hall…

Tuesday, March 24:

  • 5:30 pm – 8:00 pm — Welcome Reception

Wednesday, March 25:

  • 9:00 am — Exhibit Hall opens to attendees (exhibitors may access starting at 7:00 am)
  • 9:45 am – 10:30 am — Morning break
  • 12:00 pm – 1:15 pm — Lunch
  • 2:45 pm – 3:30 pm — Afternoon break
  • 5:00 pm – 6:30 pm — Happy Hour Reception

Thursday, March 26:

  • 9:00 am — Exhibit Hall opens to attendees (exhibitors may access starting at 7:00 am)
  • 9:45 am – 10:30 am — Morning break
  • 12:00 pm – 1:15 pm — Lunch
  • 2:45 pm – 3:30 pm — Afternoon break

Exhibit Hall ceiling height and floor weight restrictions

Ceiling height is 30 feet (9.1 meters) tall. The Exhibit Hall floors are rated for 350 lbs (.45 kilograms) per square foot (.093 square meter).

Move in and move out

Fern Expo and the Oregon Convention Center needs set up plans from any exhibitor with displays over 3,000 pounds. Exhibitors are allowed to set up their own booth display, but are not allowed to do any rigging or use their own forklift. Equipment and labor may be ordered in the Exhibitor Kit, or at the showsite service desk. If exhibitors want a third party other than Fern Expo to help with set up of their booth, they must complete and submit the Exhibitor Appointed Contractor Approval Form included in the Exhibitor Kit (available early January 2020).

Move in schedule:

  • Monday, March 23: 1:00 pm – 7:00 pm
  • Tuesday, March 24: 8:00 am – 4:30 pm

A Welcome Reception will take place in the Exhibit Hall starting at 5:30 pm Pacific on Tuesday, so Exhibitors must be set up and ready by this time.

Move out schedule:

  • Thursday, March 26: 5:00 pm – 10:00 pm

Exhibit space must be completely cleaned and exhibits cleared from the Convention Center by 10:00 pm Pacific.

Signs, displays, and decorations

The Oregon Convention Center Sustainability Guide for Exhibitors states that foam core signage is banned, unless it is designed to be reused and/or the decorator brings it in and out. All signs, displays or decorations are subject to conference staff and Oregon Convention Center approval. No signs, banners, displays or exhibits will be permitted in the public areas of the Convention Center without prior conference staff or hotel approval. All decorations must meet approval of the Fire Department. Flammable substances are not permitted in the building or anywhere on the Oregon Convention Center’s premises. The Convention Center will not permit the affixing of anything to the walls, floors or ceiling with nails, staples, adhesives or any other substance without prior conference staff and Convention Center approval. See the Exhibitor Contract for complete rules and regulations.

Materials sent in advance

If Exhibitor needs to ship displays and other materials in advance, please see the Exhibitor Kit for more information on shipping to the Fern Expo & Events warehouse.

Unloading displays you haul to the Oregon Convention Center

If you’re bringing your display with you by car, truck, or trailer, and have a lot to unload, please see the Convention Center’s staging, loading, and unloading guidelines.

Drive traffic to your booth

Invest in a sponsorship opportunity (or several) and drive traffic to your exhibit display and to your calls to action. There are many investment opportunities to fit a wide variety of marketing budgets. Learn more.

Cancellation policy

Cancellations made up to end of day January 8, 2020 will be subject to a $200 cancellation fee. The exhibitor’s fee will not be refunded after January 8, 2020. In the event of cancellation, Management has the right to use the space for its own convenience, including selling the space to another Exhibitor, without rebate or allowance to the canceled Exhibitor.